Approved

 

ORGANIZATIONAL MEETING MINUTES

November 16 2020 at 6:00 p.m. - Via Zoom

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Call to Order/Establish a Quorum

The Organizational meeting was called to order at 6:00 p.m. and a quorum was established with the presence via Zoom of: Lisa Bevill, Chip Bifano, Dan Cavey, Karen Goff-Hill, Howard Hochrad, Amy Leburn and Jesse Webb.

 

Representing MAY Management Services: Brandy Rowe.

 

Election of Officers

  • President – Lisa Bevill made a motion to nominate Jesse Webb as President. Karen Goff- Hill seconded the motion, with Dan Cavey, Chip Bifano and Howard Hochrad opposing the vote. Motion carried.
  • Vice President – Chip Bifano made a motion to nominate Dan Cavey as Vice President. Howard Hochrad seconded the motion, with Lisa Bevill, Karen Goff-Hill, Jesse Webb and Amy Leburn opposing the vote. Motion failed.
    Karen Goff-Hill made a motion to nominate Lisa Bevill as Vice President. Jesse Webb seconded and motion carried by all.
  • Treasurer – Dan Cavey made a motion to nominate Chip Bifano as Treasurer. Jesse Webb seconded and motion carried by all.
  • Secretary – Jesse Webb made a motion to nominate Dan Cavey as Secretary. Chip Bifano seconded and motion carried by all.
  • Directors – Amy Leburn, Karen Goff-Hill and Howard Hochrad.

 

Adjournment of the Organizational Meeting

There being no further business to discuss, the meeting adjourned at 6:25 p.m.

 

Approved

 

BOARD OF DIRECTORDS MEETING MINUTES

November 16 2020 at 6:00 p.m. - Via Zoom

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  1. Call to Order/Establish a Quorum
    The Board meeting was called to order at 6:00 p.m. and a quorum was established with the presence via Zoom of: Jesse Webb: President, Lisa Bevill, Chip Bifano, Dan Cavey, Karen Goff-Hill, Howard Hochrad and Amy Leburn.

     

  2. Approval of Meeting Minutes from October 19, 2020
    Karen Goff-Hill made a motion to approve the meeting minutes from 10/19/20 as written. Chip Bifano seconded and motion carried by all.

     

  3. Manager’s Report: Updates
    Brandy Rowe reviewed the Manager’s Report:

    • Beach Access Repair – Two recommendations were previously obtained; one being from Dennis Armstrong, who agreed with what Alpha Foundation had suggested to secure underneath the walkway and to extend out the walkway. One more quote is being obtained. Discussion ensued. Brandy to forward a copy of the proposal to the board.
    • Other Items:
      • Brandy is still looking into who is responsible for the beach access. Received an email today from Ocean Manor indicating they want the beach gate to be locked. The Board finds it a little odd of Ocean Manor to want Seawalk to keep the gate locked, but won’t do anything to help maintain it even though they use the gate. Discussion ensued.
  4. Financial Report

    • Monthly Financial Update – Chip Bifano provided the Financial Report ending October 2020.

    • 2021 Budget Process and Update – Chip and Brandy have been working on the 2021 budget and will provide the first draft to the board tomorrow or the following day. Chip provided an overview of the budget approval process for discussion. Brandy will set up a budget review meeting for Thursday, November 19 at 6:00 p.m.

       

  5. President’s Report
    No report.

     

  6. Committee Reports

    • Common Area Master Plan – Chip Bifano
      • Update on Cabana Upgrades and Monument Waterproofing – The next steps for the cabana are installing temperature activated vent systems in the bathrooms and replacing the louvers. Chip also reported the stucco vendor didn’t anticipate moisture getting behind the stucco application on the monument. The vendor will repair the stucco at his cost, but part of the repair to properly waterproof it has to be paid for by Seawalk.
      • Amy Leburn noted the trees planted in the common area at the end of the road are leaning. The trees have been re-staked many times and will be re-staked when needed.
    • ACC Liaison – Howard Hochrad
      • Approved Unit 113 filling in their pool and adding fencing.
      • Also approved a tree removal and the installation of a fence.
    • Make Committee Assignments for 2021

      • Common Area Master Plan – Amy Leburn volunteered to be on the committee. Chip will remain working on the cabana upgrades.
      • ACC Liaison – Howard Hochrad will remain on the ACC.
      • Communications – Discussion was held regarding the website. Eileen Pfaff will be approached to see if she will continue formatting the newsletter and managing the website. Dan, as Secretary, will Chair the Communications Committee and will continue updating the message board. There was discussion regarding the Seawalk Email Inbox and about the message board.
      • Rules and Regulations – Dan Cavey believes there isn’t any reason to try to pursue any amendment votes at this time and stated E-Voting needs to be implemented. Karen Goff-Hill will help with the implementation of E-Voting.
      • Others TBD
  7. Public Forum
    N/A

     
  8. Discussion Items

    • Beach Easement Improvements – Any discussions not covered as part of Brandy’s update – Addressed.
    • Streetlight at the corner – Any updates from Howard on conversations with Beaches Energy – Addressed.
    • Determine a Regular meeting time and date for 2021 – Meetings will remain the first Monday after the 15th at 6:00 p.m. Discussion ensued. The next meeting is scheduled for December 7, 2020.
    • Determine a date for the Budget Approval Meeting prior to December 1 – Addressed above.
  9. Action Items
    None Planned

     

  10. Adjournment to Budget Approval Meeting
    With no further business to discuss, the meeting unanimously adjourned at 6:52 p.m.