Monthly Board Reports




May 17, 2021 at 6:00 p.m.



  1. Call to Order/Establish a Quorum
    The Board meeting was called to order at 6:00 p.m. and a quorum was established with the presence via ZOOM of President Jesse Webb, Vice President Lisa Bevill, Secretary Dan Cavey, Treasurer Chip Bifano, and Director Karen Goff-Hill. Absent: Director Howard Hochrad, and Director Amy Leburn.

    Representing MAY Management is Brandy Rowe and Steven Sheremeta.
  2. Approval of Meeting Minutes from March 15, 2021
    Karen Goff-Hill made a motion to approve the meeting minutes from 3/15/21 as written. Dan Cavey seconded, and the motion carried by all.
  3. Financial Report
    Chip Bifano provided the Financial Report ending March 31, 2021.
  4. Manager’s Report
    Brandy Rowe provided the Manager’s Report.
    • Meeting with Danny Connors at beach access to assess if he will be able to purchase sand, deliver and spread in appropriate locations – 5/17
    • Attended meeting with Danny Connors and Royal Green with Amy L.
    • Matt has continued regular pest control spraying at the cabana
    • Clear Waters was called out to assess the pond discoloration. The aerator was found to be in disrepair. The air filter and fan were replaced at the same time – 4/23
    • Monument light was inoperable and required a new low voltage transformer. Wiring connections were repaired and transformer was relocated – 5/7
    • Cabana side gate repaired – 4/22
    • Cabana main gate repaired – 4/26
    • Six site inspections were performed
  5. President’s Report
    Report provided.
  6. Committee Reports - Committee Members present verbal reports.
    • Common Area
      • Landscape Update
      • Connors Ocean Pond Court Proposal
      • Pool Deck Pressure Cleaning
      • Sidewalk Cleaning Proposal
      • Page Martin Memorial Bench
    • ACC
    • Communications
  7. Old Business – Updates were provided on the following items:
    • Cabana Project
    • Surveillance Equipment
    • Beach Access Project
    • Electronic Voting
  8. New Business – The following items were discussed:
    • Policy for Board approval on expenditures from maintenance line items – Jesse Webb made a motion to approve spending $1,500 on maintenance. Lisa Bevill seconded, and the motion carried by all.
    • Parking & Towing Policy
    • Welcoming Committee
    • Pool Use Hours
  9. Open Forum – NA
  10. Adjournment to Board Meeting
    With no further business to discuss, the meeting unanimously adjourned at 7:40 pm.

Action items from today’s meeting

  • Set a reminder to obtain Reserve Study quotes around September.
  • Obtain quote to stock pond with carp.
  • Obtain quote from KBT for pressure cleaning.