MAY Management - 240 Canal Boulevard, Suite 2, Ponte Vedra Beach, FL 32082

August 24 2020 at 4:30 p.m. - Via Conference Call



  1. Call to Order/Establish a Quorum
    The meeting was called to order at 4:30 p.m. and a quorum was established with the presence via teleconference of: Dan Cavey: President, Lisa Bevill, Edmundo Gonzalez, Chip Bifano, Howard Hochrad and Karen Goff-Hill. Absent: Gloria Dongara.

    Representing MAY Management Services: Brandy Rowe.

    Owner attended: Fran Corragio, 128 Coastal Oak Circle
  2. Approval of Meeting Minutes from July 20, 2020
    Karen Goff-Hill made a motion to approve the meeting minutes from 7/20/20 as written. Chip Bifano seconded and motion carried by all.
  3. Manager’s Report: Updates
    Brandy Rowe reviewed the manager’s report.
  4. Financial Report
    • Monthly Financial Update – Chip Bifano reported on the financials. Right on track and slightly under budget. Money for the roof did not get transferred over to the Reserves.
      Brandy will double check with accounting and it should reflect in the August financials.
  5. President’s Report
    Dan Cavey – No Report.
  6. Committee Reports
    1. Common Area Master Plan – Edmundo Gonzalez
      • Update on tree(s) that fell over – met with vendor. They put it back up, and hopefully it heals. We will wait and see if it survives, if not, it will be replaced.
      • Pricing for a chiller/heater for the pool to be considered as part of the upgrade decision.
    2. ACC – Howard Hochrad
      • Roofing application received and application for additional pavers received, which was sent back to the owners for a better balance between landscape and pavers.
    3. Communications – Dan Cavey
      • Newsletter – Target next week – A draft will be created after the meeting and sent to the Board Members for review and comments before being sent out next week.
    4. Rules and Regulations – Dan Cavey
      • Pick a date for the Annual Meeting; Voting will be on 3 two-year board positions (Edmundo, Chip and Dan) and a one-year term for the last year of John’s to which Karen was appointed – Board decided on October 19, 2020 at 6:00 p.m. for the Annual Meeting. Discussed a Zoom teleconference for the meeting to accommodate as many residents as possible.
      • Electronic voting update – Dan and Karen researched different vendors for electronic voting. Waiting on a proposal from the vendor MAY uses most often.
  7. Public Forum
    • Fran Coraggio asked for an update about the erosion under the apron on the beach gate. Additionally, Fran gave his comments on the electronic voting.
  8. Discussion Items
    1. Determine which, if any, upgrades we want to add to the basic remodeling plan we approved last month – Discussion ensued on possible options, the materials and the specs of the project. The Board asked the owners’ opinions regarding the option during an open Q&A meeting.
    2. Which parking lot items to address next month – Some or all of the action items to be discussed next month:
      • Future painting of Summerhouse wall
      • Painting the meeting notice sign
      • Clearing parts of the NE drainage common area to support access to the drain pipe of homeowners French drain
      • Landscaping and weed control in the NW drainage area
      • Upgraded Access Control – remote/internet enabled
      • Upgraded Security Camera Control – remote/internet enabled
      • Mailbox upgrades
      • Moving the meeting notice sign
      • Fining policy
  9. Action Items
    • Approval of any upgrades – Dan Cavey made a motion to approve the following upgrades: Sun Stone Cove Blue Pebbles marcite, gable on front of cabana with shake inserts, 5K landscape allowance and shade sail solution. Karen Goff-Hill seconded and motion carried unanimously.
  10. Adjournment
    With no further business to discuss, the meeting unanimously adjourned at 5:35 p.m.

    Next regular BOD meeting will be held September 21, 2020 at 4:30 p.m. via Zoom.
    Annual Members Meeting will be held October 20, 2020 at 6:00 p.m.