SEAWALK HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING MINUTES
August 19, 2019 at 6:30 p.m.
- Call to Order/Establish a Quorum
The meeting was called to order at 6:30 p.m. and a quorum was established with the presence of: Dan Cavey, Edmundo Gonzalez, Chip Bifano, John Dunsford, Howard Hochrad, and Gloria Dongara. Absent: Dennis Faulkner. Representing MAY Management Services: Tonia Price.
- Approval of Meeting Minutes from July 2019
Chip Bifano made a motion to approve the meeting minutes from July 22, 2019 as written. John Dunsford seconded and motion carried by all.
- Manager’s Report: Updates
Tonia Price reported:
- Street Signs – All street signs and holders have been ordered. It was mentioned there are two signs at the front of the community that also need to be sleeved, and the No Parking signs at the pool should be removed.
- Storm Drainage Cleaning – Cleaning of six catch basins is scheduled for this Wednesday.
- Pool Furniture – Should be delivered this month.
- Landscaping Bids (Execute on Action Item #1) – Tonia Price presented and reviewed three landscape contract bids from R&D $1,071.67 per month, Lawn Salon $1,000 per month and from Precision/Rockaway $2,184.17 per month. Discussion was held. Tonia will obtain more detailed bids for landscaping to include irrigation, fertilization, etc.
- It was mentioned there’s a broken sprinkler head on the island by the pool.
- Insurance is coming up for renewal. Tonia asked the new insurance agent to give the association the same coverage with lower rates, which should be received by tomorrow for signature.
- Presented and reviewed the Compliance Report and stated she’s editing the list to only note current violations.
- Financial Report
July 2019 Financials – Chip Bifano provided the Financial Report ending July 31, 2019 for discussion.
- President’s Report
- Gate – Dan Cavey mentioned there was an issue with the lock at the gate, but the tech bought a new power supply to plug in the lock and no issues have been noted since. The tech will be back to
install the housing for the lock. It was pointed out that the lock was not installed properly, and the brushes for the operator arms were not installed, which will be brought to the tech’s
Edmundo Gonzalez reported he and Chip met with Russell at Sunbelt Gate Systems, who said he didn’t think going to a slide gate was a good idea for multiple reasons, and believes it’s better to change the whole operators into something that is newer and heavier duty. Edmundo is pending a proposal from Russell.
- Gate – Dan Cavey mentioned there was an issue with the lock at the gate, but the tech bought a new power supply to plug in the lock and no issues have been noted since. The tech will be back to install the housing for the lock. It was pointed out that the lock was not installed properly, and the brushes for the operator arms were not installed, which will be brought to the tech’s attention.
- Committee Reports
- Common Area Master Plan – Edmundo Gonzalez reported:
- Causeway Work – Spoke about the well, which is free flowing. It would be better to install a submersible 5 horsepower pump, because we have such long runs and we can eliminate the number of zones. A well vendor will be on site this week to test the well with a gas power pump for an hour, work at a pressure over 50 gallons per minute for a length of time, and test the salinity. Discussion ensued.
- Structural Report on Cabana – Should have the report in the next few days.
- Town Hall – See Discussion Item – The Town Hall is scheduled for Wednesday, August 28, 2019, 6:00 p.m. at the cabana.
- ACC – In John Dunsford reported:
- Copper Color Gutters on 166, ARC Approval? – Owners of Unit 166 installed copper color gutters without ARC approval. Owners will be sent a violation letter, indicating as they did not obtain approval to install the gutters, they need to bring the area back to its original condition, or submit an ARC application.
- Misc. Items:
- Pavers a homeowner installed look great.
- A unit owner installed a hedge row on side of property without ARC approval. Shirley will inspect the hedge row.
- Communications – No report.
- Rules and Regulations – Dan Cavey reported:
- Amendments – Presented and reviewed for discussion seven amendments drafted by the attorney; six of which were those that he and Matt Finnis recommended, and one the attorney came back with to Article 2, General Provisions of Homes.
- Rules and Fines – Tabled until the next meeting
- Common Area Master Plan – Edmundo Gonzalez reported:
- Public Forum – N/A
- Discussion Items:
- Tree removal – An owner requested his gum tree that’s beside his house removed. An estimate will be obtained to remove the gum tree, along with a tree that’s rubbing against an owner’s house near the pool.
- Town Hall – Addressed above.
- Amendments – Addressed above. Assuming the Board receives good feedback about the amendments, the other document that the attorney sent was a ballot. You fill in the ballot of when you want the
day of the meeting to be finished, which Dan explained for discussion.
- Action Items:
- Approve Landscape Vendor – Tabled until the next meeting.
- Any Additional Items:
- Edmundo requested approval to put an easement over a piece of upland by his fence (association property) so he can install a bulkhead right before the wetland line, and then re-grade his yard to install a pool. Tonia pointed out this is association property, and the Board does not have a right to enclose it off from any homeowners, because every homeowner within Seawalk has an interest in that piece land, which would require a membership vote. Much discussion was held. If Edmundo’s request is approved, bulkheads will be have to be allowed from Edmundo’s property all the way down. Further research will be done.
- A particular homeowner’s window covering was discussed.
- Fining was discussed. Tonia explained the violation letter/fining process.
With no further business to discuss, the meeting unanimously adjourned at 7:58 p.m.
The next meeting is scheduled for September 16, 2019.