Approved

 

SEAWALK HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING MINUTES

February 11, 2019 at 6:30 p.m.

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  1. Call to Order/Establish a Quorum
    The meeting was called to order at 6:30 p.m. and a quorum was established with the presence of: Dan Cavey, Edmundo Gonzalez, Chip Bifano, Dennis Faulkner, Howard Hochrad, Gloria Dongara and John Dunsford. Representing MAY Management Services: Steven Sheremeta.
  1. Approval of Meeting Minutes from January 14, 2019
    Chip Bifano made a motion to approve the 1/14/19 minutes as amended.  Edmundo Gonzalez second and motion carried by all.  
  1. Manager’s Report
    Steven Sheremeta provided updates on the following:
    1. Update: JEA credits - Still pending a response from JEA.
    2. Update: Insurance claim on cabana roof – We are going to an appraisal.
    3. Update: Painting blue patches on cabana roof – Kevin with Private Adjustors recommends not sending anyone up on the roof.
    4. Update: Mulching - Pending a revised mulching quote from the landscaper.  Received a proposal for pine straw and is obtaining a proposal for pine nuggets.
    5. Steven Sheremeta will obtain bids to paint the pool deck.
    6. The ____ will need to be adjusted or removed.  Information will be gathered.
    7. Obtaining proposals to install coquina boulders around the backflow.
    8. Pending two proposals for street signs.
    9. There’s a dead tree on the border of Summer House and the fountains.  Steven Sheremeta will send a certified letter to Summer House.
    10. He has moved his inspections to Thursdays.
    11. The current contract specifies meeting times during business hours and he would like to either get the contract in line or the meetings in line, so we are not without operating outside of contract.  Steven Sheremeta will prepare a new contract for Board review and approval.
  1. Financial Report
    Chip Bifano reported we are in good financial shape.   He is approving invoices as they come through.
  1. President’s Report
    Dan Cavey reported:
    1. Opt-out e-mail responses - Received three to four responses back.
    2. Newsletter feedback - Received mostly positive feedback about the newsletter.
    3. What I’m hearing from people, in general - Received complaints about noise coming from a vehicle in the neighborhood.  
  1. Committee Updates
    1. Common Area Master Plan Committee – Edmundo Gonzalez reported:
      • The committee discussed the Master spreadsheet and how it linked to the ____ Reserve Study.  He and Howard Hochrad reviewed it and he believes the format makes sense, and now it’s the function of filling in some of the gaps.  
      • Steven Sheremeta forwarded a pressure washing quote from KBT of $2,500 to Edmundo Gonzalez, who has used his services on one of his projects.

        Dan Cavey made a motion to approve KBT’s quote of $2,500 to pressure wash all curbing down Seawalk Drive, Coastal Oak Circle, Ocean Palm Court, including the entry monuments.  Howard Hochrad second and motion carried by all.
    2. Holiday Decorations – TBD
      • Need a new Chairperson or I see no reason Josh can’t still be the person.
    3. ACC – John Dunsford reported:
      • Update:  Status of any Pending Applications
        • We met with the new ACC; Becky Quinn and Darlene Wright.  Darlene stepped forward to be Chair of the ACC.  We talked about the process, reviewed the existing guidelines, talked about the dos and don’ts and they were provided a copy of the new guidelines. 
        • The committee has two pending applications.  Steven Sheremeta will check with Amanda Lee to if the applications have been reviewed.
      • 138 is building a second story.
    4. Communications – Gloria Dongara reported:
      • Update:  Notice Board, Newsletter and Website
        • Inquired how often the newsletters should go out.  The Board agreed bimonthly.  Also received positive feedback about the newsletter.
        • The message board is cracked.  Steven Sheremeta will obtain a bid from KBT to replace the message board.
    5. Rules and Regulations – Dan Cavey reported:
      • Update:  See Discussion Item and Action Items
        • He received feedback on the new ACC Guidelines, and the consolidation of the Rules and Regulations.
    6. Nominating  Committee
      No report.
  1. Public Forum Time – N/A
  1. Discussion Items
    • How to structure homeowner comment and communications on ACC Guidelines, Rules and Regulations and Phase 1 of the Master Plan – The resident directory will be mailed to all residents.

      A notice will be sent to residents, requesting their feedback about the ACC Guidelines, Rules and Regulations and Phase 1of the Master Plan.  If there’s enough interest, a special meeting will be held February  28, 2019 for residents to present their concerns, otherwise, the data will be used to present a Master Plan.
    • Culvert Project – Steven Sheremeta will have John Nevin bid job to Mato, Fisher Concrete and Vallencourt to fill in culverts. 
  1. Action Items
    • Motion: A Hearing Committee will be established and will have the following members: Joy Mizelle, Kevin Vanderkolk, and Barbara Cucchiara.
      • Dan Cavey made a motion to establish a Hearing Committee with Joy Mizelle, Kevin Vanderkolk, and Barbara Cucchiara as members.  Edmundo Gonzalez second and motion carried by all.
    • Motion: The following to serve with Chip Bifano on the nominating committee: Grant Bevill and … (Still waiting to hear from some others.).  The committee will serve until the Annual, at which point a new Nominating Committee will be announced.
      • Dan Cavey made a motion to appoint Grant Bevill and Vickie Cavey to the Nominating Committee.  Gloria Dongara second and motion carried by all.
    • Motion: Accept the resignation of Josh Latina and nominate Dennis Faulkner to replace Josh Latina on the Board of Directors to serve out the remainder of his term until October 2019.  Discussion ensued.
      • Dan Cavey made a motion to accept the resignation of Josh Latina.  Chip Bifano second and motion carried by all.
      • Dan Cavey made a motion to appoint Dennis Faulkner to the Board, to complete Josh Latina’s term until October 2019.  Edmundo Gonzalez seconded the motion, with two members opposing the vote.  Motion carried. 
    • Motion: Submit the current draft of the ACC Guidelines to our legal counsel for review and recommendation.
      • Dan Cavey made a motion to submit the current draft of the ACC Guidelines to Attorney McCabe for review and recommendation.  John Dunsford second and motion carried by all.
    • Motion: Submit the current draft of the Rules and Regulations to our legal counsel for review and recommendation.
      • Dan Cavey made a motion to submit the current draft of the Rules and Regulations to Attorney McCabe for review and recommendation.  John Dunsford second and motion carried by all.
    • Motion: Acquire 3 bids, if possible, for grouting the 9 old causeway drainage pipes. (Master Plan Item 1) {Or vote to accept a bid if we have the three by the time of the meeting.}
      • Dan Cavey made a motion to obtain 3 bids for filling causeway pipes.  Howard Hochrad second and motion carried by all.
    • Motion: Acquire 3 bids, if possible, for the removal of all dead brush along the causeway grass line. (Master Plan Item 2) {Or vote to accept a bid if we have the three by the time of the meeting.}
      • Dan Cavey made a motion to approve $1,500 to remove dead brush along the causeway.  Gloria Dongara second and motion carried by all.
    • Motion: Acquire 3 bids, if possible, for the architectural drawings on Master Plan Items 2 through 7. {Or vote to accept a bid if we have the three by the time of the meeting.}
      • Dan Cavey made a motion to approve up to $4,000 in architectural drawings for improvements from monument to Coastal Oaks Circle.  Chip Bifano second and motion carried by all.
      • Dan Cavey made a motion to approve up to $4,000 for architectural plans for entry.  Chip Bifano second and motion carried by all.
  1. Proposed Business for Future Meetings/Parking Lot Issues
    • Pressure washing the curbs
    • (ON HOLD) Cabana Parking Control
    • (ON HOLD) Causeway Mower Height
    • (ON HOLD) Clicker Audit
    • Issue with lighting when turning into Summer House.
  1. Adjournment
    With no further business to discuss, the meeting unanimously adjourned at 7:54 p.m.